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You can make connections between the Contacts list in Business Contact Manager and the Contacts tab in the Acme Enterprises list, for instance You add a contact the same way you create a new account: by opening Business Contacts Manager, clicking Contacts, clicking New, and then clicking New Item When the Contacts form appears, you can choose an account name you already created from the Account drop-down list (see Figure 14-4) This lets you sort contacts pertaining to this particular company When you associate a contact with an account, the Account name appears as a clickable link in the contact s information Click the link, and you go to the Accounts sheet for that particular company Click the Contacts tab in the company s Accounts sheet, and the contact you added also appears there The person s name appears as a clickable link You can click it to go to the Contacts list As mentioned earlier, you have an even quicker way to add a contact to the Contacts list from the Dashboard Before you even open the Business Contact Manager application, scroll down to the Add Contact box, as shown in Figure 14-5,

16:

The Caption property allows you to set a description for each field as it will appear on a form, report, or as a column heading in Datasheet view If you don t set a Caption property, the field name is used Enter Last Visit as the caption for the VisitDate field in the ClientVisits table of the Pantry database and you will see Last Visit as the description for that field wherever it appears throughout the database Make sure that the correct field is selected in the Field Name column before you change a property The Format and Decimal Places properties go together The Format property applies to all data types except OLEObject and determines how data in a field will appear For certain number field Format properties, the Decimal Places property sets the number of decimals that will display Access Format properties are similar to Excel Format properties The Percent format adds a percent sign to a number, the Currency format adds a dollar sign, and so on Choose the format you want for your numbers and that format will apply to the field wherever it appears in your database The following steps explain how to change the Caption and Format properties for a field in the Pantry database If you choose to ignore setting these properties for a field, you will have to set them every time you use that field on a form or report In this case, a little more work upfront can save hours of work later on 1 Open the ClientVisits table in Design view 2 In the Field Name column, select the VisitDate row 3 On the General tab in the Field Properties section, click in the Format row Select the Short Date format 4 Click the Caption row and type Last Visit 5 Close the table 6 Choose Yes when prompted to save Figure 18-6 shows the resulting table in Datasheet view Formatting a number in a field does not change the actual number itself, only how that number appears throughout the database So, formatting the number 314 to zero decimal places displays the number only as 3 However, any calculations performed on the number will use its actual value of 314.

Figure 16-3

FIGURE 14-4

Sometimes you will need to change or add a primary key after a table has been created This is done in table Design view Remember, setting a primary key improves query performance, so most tables should have one, especially those that will be queried often By setting a field as the primary key, you are telling Access that no two records in the table will contain duplicate information in that field So, make sure you select a field that will be unique to each record If you don t, Access will not allow you to enter certain records in the table

Disable Java in Netscape Communicator to protect against malicious Java applets JavaScript is safer, but should be disabled for Mail and News as shown

CHAPTER 14:

FIGURE 18-6

U Microsoft IE Fixes open a command prompt and type jview Check the build To see if you re vulnerable,

FIGURE 14-5