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Forwarding a message is much like replying to one, except that instead of automatically entering the To and Cc data, Outlook leaves that blank obviously, it can t know to whom you intend to forward this message After selecting the message you wish to forward, simply click the Forward button on the toolbar or right-click the message to be forwarded and select the Forward command from the shortcut menu Then enter the email address of your intended recipient(s) in the To and Cc fields and compose a note to go with the forwarded message normally some sort of explanation as to why you re forwarding it When you ve composed your note, go ahead and click Send

FIGURE 6-8

Countermeasure U File Attachment Trickerythe only enemy here teach it to behave, and scan downYour mouse-clicking finger is

Outlook can send and receive your messages in three different formats: HTML (default), Rich Text, and Plain Text To switch between these formats, use the Message Format drop list, found on the Outlook toolbar When choosing a format, bear in mind that only two of them allow any formatting HTML and Rich Text Plain Text allows no formatting of any kind, and your message will appear in a simple 10-point Courier font HTML supports much of the same formatting of text you find in Word, including numbered lists, bulleted lists, text alignment, pictures, and background images Many email applications support HTML messages; however, there are some that don t In those cases, your message will appear as plain text with all the HTML code visible You will want to know the capabilities of your recipients email applications, particularly if you intend to send complex marketing material via email or if the contents of your message rely intricately on the specific formatting you ve added If you re using Outlook on a local area network, you won t have to worry about these things because everyone on the network will presumably be using Outlook If you find out that your recipients can t accept HTML mail (some email servers strip out the formatting, as stated earlier, and others simply reject HTML-based mail because it could be spam or junk email), you can still format the appearance of your message text if you choose Rich Text format With Rich Text, you can apply text colors, fonts, sizes, and bullets and numbering You can also select a URL within your message and click the Insert Hyperlink button to turn the text of the URL into a clickable hyperlink for the recipient The Insert Hyperlink button is dimmed if you choose Plain Text

The Training business application gives you the opportunity to track training courses you set up for your employees, as well as your customers If you conducted training, you know that only half the battle is creating and scheduling the courses; the other half is getting employees to be present for the courses and to ensure they don t forget when those courses are By recording events in a calendar that you distribute to employees, you give your employees a way to easily access and track the available courses You also deprive them of the excuse that they weren t made aware of the courses You only have to send them a reminder that the courses were all listed online The Training application, shown in Figure 6-9, is divided into two tabs: Training Courses and Training Enrollments The Enrollments tab is used to give employees or customers a place to be enrolled If you give all your employees access to the Human Resources Workspace, you can encourage them to enroll themselves Otherwise, you have to do the recording of who is going to attend The Training Courses tab enables you to record the name, location, time, instructor, and other information about each course